Reservation Policies
at White Birch Resort in Northern MN

To check cabin availability:

Since our cabin availability changes so rapidly, we do not provide that information on the site. Instead, please fill out our Cabin Availability Form and we'll get back to you right away (we check our email constantly) or call our Toll Free Reservations Number: 1-877-835-4552 to check availability and reserve your cabin.

To reserve a cabin:

Once we have confirmed your reservation by phone or email and have decided to reserve your cabin, your deposit may be paid by VISA/MasterCard (via telephone) or personal check or money order. If you decide to pay by personal check or money order, we will hold a cabin for 6 business days from the date of our telephone conversation to allow time for your monies to reach us. If the deposit is not received within that time, your reservation will automatically be cancelled. Please mail your deposit to us at:

White Birch Resort

  PO Box 186
Blackduck, MN 56630

Click Here for Free Online Brochure



* Upon check-in you must have a valid Credit Card # *
**Children 2 years and younger at time of stay are FREE!**
**Cabin can not exceed maximum occupancy regardless of age.** 

Extra Persons Charge

Rates include the number of people as stated for each cabin. An extra person charge will be applied for each person exceeding the base rate.  The Extra Person Charge is $45/day or $150/week per person over the base rate.

Visitor Policy:

White Birch Resort is a private facility maintained to serve our registered overnight guests. We do not allow day visitors.

Not Allowed at Resort :

Jet skis and fireworks.

Gas at resort:

If you bring gas it has to be stored in your vehicle or boat due to insurance regulations.

Quiet Hours:

Our policy is quiet time from 9pm to 9am as we can maintain a quiet family resort. This also prohibits any loud parties or excessive drinking that could disrupt the vacations of other resort guests. There are NO exceptions.

Arrivals:

Upon check-in the balance of rental payment is due as well as any deposit for watercraft rental. No refund will be given for early departures. Cabin rentals are subject to 6.875% sales tax and a local surcharge. All other rentals are subject to 6.875% sales tax only.

Pet Policy:

Pets are allowed in Cabins  #8. A pet fee of $20/day or $125/per week per pet is required. This is a kenneling charge for a pet to stay with guests. This is not a charge for excessive cleaning/damages after pet has left. Prior approval before bringing pet, must be made. ALL pets must be leashed or kenneled at all times; never left unattended, and must be cleaned up after immediately. Owners are financially responsible for any damages or excessive cleaning caused by their pet. Upon check-in a pet deposit of $100/per pet must be given and will be refunded back to guest within two weeks if there is no excessive cleaning or damages left in cabin. (Example: excessive dog hair). This is FIRM! Problems with excessive barking or guest complaints may be cause for a pet to be asked to leave. No exceptions allowed!

Cancellations:

Your deposit will only be refunded when ALL of the following three requirements are met.

1) Reservation cancellations must be made in writing at least 90 days prior to arrival date. No phone or emailed cancellations are accepted for any reason;

2) Your original reservation dates have been re-rented at the original cabin reservation amount;

3) When all other resort cabins are filled for that time slot at normal season rates;

Cancellations will be subject to a $200 rebooking fee if all the three requirements above have been met. No refunds will be given on cancellations less than 90 days prior to the reservation date for any reasons. Customers shall remain financially responsible for the remaining amount of the balance due for the reserved period of time. Your deposit can be moved only once to another date in the same year if your new date is available. "No Shows" will be responsible for their entire reservation and will be charged to the valid credit card given for the initial deposit.

Arrival & Departure Times

  • Check-In 3:00 - 9:00 pm. FIRM.  Please understand, we need until 3 p.m. to get the resort properly cleaned and maintained on Saturdays! A 1/2 day rental fee will be assessed on any early arrivals or departures. Thank you for your consideration!

  • Check-Out 9:00 am or before. Late departures are subject to a 1/2 day rental fee.

  • May 31 to August 22, 2010 are Saturday to Saturday weekly rentals, unless, there are openings two weeks prior to reservation.  Mini vacation stays are welcomed if there are openings two weeks prior to reservation.  A minimum 2-night stay is required for all stays, except on Holidays, Deer Hunting Opener and Special Offers.Peak Rates apply to Memorial Day Weekend and only to #1 and #9 cabins

NOTE:

Guests will be charged for damage, loss or excessive cleaning resulting from their stay.

Rental Items:  Baby highchair, pac-n-play or booster seat, barbecue grill, box fan,$10/week, ice cooler, $15/week, VCR/DVD $20/week, XBox game $10/day, Rollaway $5/day subject to availability. Please make arrangements for highchair, pac-n-play, booster seat or rollaway before arrivals.A/C Rate $200/week $35/daily. Please reserve before arrival.



Things to Remember before Arriving:

There are just a few things which get overlooked often by our guests, so I just wanted to take a moment to remind you of a few things before you arrive.  We hope this may help.

  • If you are planning on arriving late in the evening to our resort, please remember most stores, for example, our local Blackduck grocery store may be closed to purchase groceries for a late bite to eat. Countryside Family Restaurant and Trailside Restaurant in Blackduck, usually close at 9pm as well. The only type of food late at night you can by for supper, can be found at the Timberline Sports "N" Convenient store/Shell Gas station. Prepared food at Timberline, would be pizza's, sub sandwiches and convenient groceries.  Please pay close attention to their hours of business. See "Attractions" page for store information. We do have a few basic groceries for sell in our lodge, but nothing perishable to make for meals. If you would like to purchase prepared foods or groceries late at night, you may want to pick something up in Bemidji, 25 miles south of Blackduck on Hwy. 71 on your way to Blackduck.

  • If you planned on buying a fishing license, bait or large amount of tackle, most guests like to purchase those items at the Timberline Sports on the corner of Hwy 71 and County 30 before you come three more miles to our resort.  Unfortunately, we are not licensed to sell fishing license.  Additional bait can be purchased here at resort during stay on a need to need basis or you can purchase more at Timberline Sports.

  • Check-In is between 3:00 - 9:00 pm on arrival day. If you are planning on arriving late in the evening past check in time, please make sure to make prior arrangements with Sandy or Monte before arrival. Our office will be closed at 9pm until the next day.

  • All our kitchens are stocked with a full set of pots and pans.  However, if you would like something other than a standard frying pan, such as, a electric fry pan or fry daddy to prepare your fresh catch of the day, please remember to bring it from home.
     

  • Please remember to bring your spices, soaps and  towels. All cabins have a charcoal grill except for cabin #9 has a gas grill. If you do forget any of these items, they are for sale in our lodge if you like.

  • Unfortunately you cannot pull our physical address up on Map Quest or GPS. Our physical address is White Birch Resort at 1882 N Blackduck Lake RD NE  Hines, MN 56647. So please pull us up with this address just 5 miles away from us. Timberline Sports & Convenience at 209 Summit Ave. SW Blackduck, MN 56630. When you are at that location on the corner of North 71 and County 30, go West on County. 30 from Timberline about 2 1/2 miles to the Blackduck Golf Course. When you arrive at the golf course on the right, turn right and County 30 will change to a street address of N Blackduck lake RD . From the golf course, drive on the North East side around Blackduck Lake about 2 1/2 miles.  We are located on the left side of the road, a little up on a hill with a long strip of brown cabins.

  • Rental Items:
     
    Baby Highchair $10/week
    Pac-n-Play $10/week
    Booster Seat $10/week
    Covered Barbecue Grill $10/week
    Box Fan $10/week
    Ice Cooler $10/week
    VCR/DVD $20/week or $5/day
    X Box Game $35/week
    Roll- a- way $5/day
    A/C Rate $200/week or $35/day
    Depth Finder $35/week
    Twin Set of Sheets $3 each
    Double Set of Sheets $5 each
    Queen Set of Sheets.$6 each
    Pillow/Blanket or Quilt..................$2 each
     
    **Only one set of sheets/blankets and pillows are provided for each bed in bedrooms, which are included in the cabin rates, unless you have paid extra for an extra person in your cabin stay. If extra sheets/ blankets or pillows are requested to just be used on roll-a-ways or futons, there will be an extra rental charge as listed above. **
     
    All of the above are Subject to Availability



    Questions? Please email us at vacation@whitebirchresort.net